Find Your Perfect Wedding Venue in 5 Steps
Finding your wedding venue is one of the first steps in the wedding planning process. The quest to find the perfect ceremony and reception venues can be both exhilarating and overwhelming.
In preparing for my wedding, I looked at over 100 wedding venues and toured 15. I remember feeling choice paralysis because there was so much I loved about so many of them — a whimsical feel at a gorgeous greenhouse, the moody lighting (and great food) at an industrial location, or the dramatic ceilings and memorable architecture at a historic downtown option. Looking back now, I wish I had known these few steps that would have saved me hours of time, gas money, and stress.
This post will guide you through the process, covering everything from the initial search to the final decision. So, here's what we're going to cover:
Before You Get Started: Defining Your Vision
5 Steps for Choosing the Perfect Wedding Venue
What to Know Before You Sign the Dotted Line
Whether you have no idea where to start or you’ve had a specific-venue in mind even before you started dating (no judgement here!), you’re in the right place. So, let's get started! Here's how to choose the perfect wedding venue for your special day.
Before You Get Started: Defining Your Vision
Before diving into the world of wedding venues, take some time to define your vision. Your venue should align with your theme, style, and overall vision for the big day. Create a wishlist of the elements that are non-negotiable for your dream wedding. Think about the atmosphere you want to create and the kind of experience you want your guests to have.
While I love the outdoor weddings I have attended, the time of year we chose to get married in didn’t lend it self to the right weather for an event. That decision alone allowed us to remove a number of venues from the search, saving us time and headache down the road.
5 Steps for Choosing the Perfect Wedding Venue
Step 1: Setting a Budget
Budgeting is a critical aspect of wedding planning, and your venue will likely be one of the most significant expenses. Determine your overall wedding budget and allocate a portion to the venue. This step will help you narrow down your options and avoid falling in love with venues that are way over budget.
Step 2: Guest List and Size
The size of your guest list will directly impact your choice of venue. Make a rough estimate of how many guests you'll be inviting, keeping in mind that you'll need ample space for seating, dancing, and any other activities you have in mind.
Step 3: Location Matters
The location of your wedding venue sets the tone for your entire celebration. Consider whether you want a destination wedding, a rustic countryside vibe, an urban chic atmosphere, or something entirely different. The location should also be convenient for your guests (either locally or within feasible distance of a major airport).
Step 4: Visit, Research, and Compare
Now, it's time to get out there and start visiting potential venues. Take a close look at each one, ask questions, and take notes. Research each venue's reputation, read reviews, and compare their offerings.
Not sure what questions to ask? Our Wedding Planning Guide will walk you through venue considerations, questions to ask before booking, and includes a venue comparison template that you can edit any time.
Step 5: Considering Amenities and Services
Consider what amenities and services are essential for your wedding day. Does the venue offer catering, decoration, or planning services? Will you need to bring in outside vendors? Evaluate what each venue includes and what you'll need to arrange separately.
What to Know Before You Sign the Dotted Line
Before signing on the dotted line, review the venue's contract carefully. Pay attention to cancellation policies, payment schedules, and any restrictions or rules. It's crucial to understand the terms and conditions to avoid any surprises down the road.
You've done your research, visited venues, and reviewed contracts. Now, it's time to make the final decision. Consider all the factors, trust your instincts, and choose the venue that aligns perfectly with your vision.
Ready to get started?
Choosing the perfect wedding venue is a significant milestone in your wedding planning journey. With the right guidance and resources, you can navigate this process confidently and select a venue that brings your dream wedding to life. Remember, your vision is within reach!
If you're eager to start exploring wedding venues, take advantage of our Wedding Planning Guide. It will walk you through considerations, questions to ask, and provides you with an editable venue comparison tracker. Check it out, and good luck!